How Does a Content Management System Work?

Have you ever wondered how websites are managed? You’ve always dreamed of creating your own website or blog, but you feel intimadated and discouraged because you thought the process is complicated. Do you want to know the secret? Well, most of the websites that exist in the Internet are managed through a collection of procedures called a content management system that is designed to facilitate and organize workflow in a collaborative setting.

A content management system manages any file, such as documents, pictures, movies, music, data, videos, and applications. The system provides computer-based assistance in simple managing, editing, semantically enriching, storing, retrieving, and publishing all kinds of documentations. Through a content management system, the administrator can control access to all documentations in the webpage. He or she can define which of the documents or information other users can view, copy, edit, or publish. Every website has an existing administrator. The administrator, through a content management system, can also define who among the users can share stored data from the webpage.

There are four common types of content management system: enterprise content management system, web content management system, component content management system, and open source content management system. An enterprise content management system works best in facilitating unstructured information content of commercial organizations. To maintain integrity, to optimize security, to eliminate bottlenecks, and to streamline access are the main objectives of an enterprise content management system.

The web content management system works best in simplifying the publication of files or content in websites and mobile phones. The main activities of a web content management system are creating, submitting, managing, and uploading content.

The component content management system stores and manages content in a sub-document or components for possible extensive reuse.

The widely used content management system is the open source. A popular example of an open source content management system is Joomla. This type of system gains users faster than other system because it is free and fully customizable. It works on a source code form. Usually, websites that are administered through open source management systems are managed by users without technical skills in web developing or web designing.

There are five main functions a content management system must accomplish: maintain security, manage content, manage servers, manage audits, and maintain user reports.

For amateurs, open source content management systems like Joomla and Drupal are best choices to start with.